Software records the physical world; it does not monitor it.
Send us a question about your tank room or your witnessing needs, and a real person from our team will answer it.
Ask us on WhatsAppAsk an embryologist where a particular patient's blastocysts are and the honest answer is often a walk to the logbook. Which tank, which canister, which straw, frozen on what date, under which consent. A digital inventory does not remove the physical work of the tank room. What it changes is that the record is searchable, timestamped, and hard to alter without a trace.
Each stored embryo or oocyte has its own row, linked to the patient and the IVF cycle it came from.
Sperm has its own inventory, because the physical unit is different: freezing date, vial count, tank and canister numbers, colour code, pre-freeze and post-thaw counts and motility, expiry date, and who froze it. A combined cryo bank view lists embryo and sperm records together and can be filtered by status.
Status is out of the ordinary edit path. Only a dedicated "mark as used" action can change it.
Every create, edit and use is written to CuraVerto's audit log with a before and after snapshot of the record, the user, and the time.
An inventory answers where a sample is. A chain of custody answers who handled it and who confirmed.
| Question an audit or a patient will ask | Where CuraVerto records the answer |
|---|---|
| Where is this embryo right now? | Tank, canister and straw on the cryo inventory record |
| When did storage start, and until when is consent valid? | Storage start date and consent valid-until date on the same record |
| Who marked it used, when, and why? | Mark-as-used action: outcome, required note, timestamp, audit log before and after |
| Did a second person confirm a thaw or transfer? | Witness confirmation on the custody event (embryology module flag) |
| Who owes the annual storage fee? | Annual fee, free-storage-until and next billing due dates |
From the cryo tab, staff can send a WhatsApp reminder for storage billing due, consent renewal due, or both.
The reminder works only on records still in stored status, and the record is stamped with when the last one went out so nobody sends the same one twice by accident.
Software records the physical world; it does not monitor it.
Regulatory duties under the ART (Regulation) Act 2021 and the ICMR guidance around consent and record retention depend on your registration category, so confirm the specifics with your registration authority or legal advisor. Our ICMR consent checklist post below covers what the consent side of the paperwork generally involves.
Cryo management is part of the ART plan and needs the IVF module activated on the clinic's account.
Yes. CuraVerto's IVF cryo inventory records the tank, canister and straw for each stored embryo or oocyte, along with the embryo reference, Gardner grade, colour codes, storage start date, annual fee and consent valid-until date, all linked to the patient and the IVF cycle. Sperm samples are tracked separately by vial count, tank, canister and expiry.
No. Status can only change through a dedicated mark-as-used action, which accepts only a record currently in stored status, requires a transferred, discarded or donated outcome and a written note, and is guarded so that two simultaneous requests cannot both succeed. The change is written to the audit log with before and after snapshots.
CuraVerto has an embryo custody trail and a witness confirmation for freeze, thaw, transfer, discard and biopsy events. The witness is the signed-in user, the operator cannot witness their own event, and the confirmation is stored as an append-only record. It runs behind a separate embryology module flag enabled per clinic, so confirm it during scoping.
Staff can send a WhatsApp reminder from the cryo tab for storage billing due, consent renewal due, or both, and the record shows when the last reminder was sent. The Horizon follow-up board, available on the ART and HMS plans, also lists storage and consent renewals as due-date items. Automatic sending from Horizon depends on approved WhatsApp templates.
In CuraVerto, IVF cryo management is part of the IVF and Fertility module, which requires the ART plan at ₹50,000 per year plus activation of the IVF module on the clinic's account. It is not available on the CMS plan.
CuraVerto's IVF module tracks embryos and sperm to tank, canister and straw, logs every status change with a required note, and reminds patients about storage renewals over WhatsApp. It is part of the ART plan at ₹50,000 per year.
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