The clinic and its embryologist still make every clinical decision.
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Ask us on WhatsAppAn IVF EMR is a clinic management system designed around the fertility cycle: with structured fields for embryo grading, cryo inventory, NABH KPI calculation, and ICMR consent. A traditional EMR, whether that is general clinic software or a custom build, lacks these fields, causing fertility clinics to maintain parallel Excel spreadsheets for clinical data that belongs in the system.
Most fertility clinics in India are running their IVF programme on general clinic software. Practo Ray, KiviHealth, a custom-built system, or sometimes a combination of all three. It handles appointments and prescriptions reasonably well.
Not past the point where a cycle starts. The record drifts into Excel and WhatsApp.
Not past the point where a cycle starts. A general EMR for IVF clinics handles appointments, prescriptions and billing perfectly well, then runs out of fields the moment stimulation begins.
The difference is the unit of the record: an encounter versus a cycle.
The difference between an IVF EMR and a traditional EMR is the unit of the record. Bolting an IVF tab onto a traditional EMR does not close the gap.
The unit of care is a couple, and data comes from the embryologist as well as the doctor.
Billing is package-based: an advance at cycle start, milestone charges as procedures occur, and a final settlement at cycle end. Standard invoice modules cannot model this, so billing is done manually in a separate spreadsheet.
When clinics adapt general software for IVF, the same five problems appear every time.
It is designed around the cycle, and the embryologist, doctor and billing team work from the same record.
Eight questions separate purpose-built IVF EMRs from adapted general clinic tools.
A general clinic EMR will fail on the first four of these questions. An IVF-specific module should answer yes to all eight.
Three overlapping compliance requirements that general clinic software was never designed to handle.
The appointments fit. The cycle does not.
Partly, and that is the trap. General clinic software handles appointments, prescriptions and billing for a fertility clinic perfectly well. It breaks the moment a cycle starts, because it has no structured field for a stimulation protocol, an embryo grade, or a cryo straw location. Clinics fill the gap with parallel Excel sheets, which means the clinical record of the cycle lives outside the system that is supposed to hold it.
Five things specifically: per-cycle milestone structure rather than isolated appointments, per-day embryo grading linked to the cycle record, cryo inventory with chain of custody down to the individual straw, automatic NABH fertility KPI computation from cycle data, and IVF package billing with advance, milestone and settlement stages. ICMR ART 2021 consent templates are the sixth gap and the one with regulatory consequences.
Yes. The ART (Regulation) Act 2021 requires every IUI, IVF, sperm bank and surrogacy clinic in India to register, maintain prescribed records, and renew registration every five years, with penalties including licence revocation. Consent documentation is prescribed rather than optional, so software that cannot generate compliant consent documents pushes that burden onto paper and staff memory.
The IVF and Fertility module is included in the CuraVerto ART plan at ₹50,000/year once the IVF module is activated, which covers unlimited doctors and 1 branch, with additional branches at ₹10,000/year each. There is no per-cycle charge and no per-doctor seat fee on top of the plan price.
Ask whether it tracks cycles milestone by milestone rather than as appointments, whether an embryologist can grade embryos per day against the cycle record, whether cryo inventory carries storage location and chain of custody, whether NABH fertility KPIs compute automatically from cycle data, whether ICMR ART 2021 consent templates ship with it, whether package billing models advance and settlement stages, whether you can export your own data, and what the total annual cost is once per-cycle and per-doctor fees are counted.
Per-cycle milestone tracking, embryo grading, cryo inventory, NABH KPIs, and package billing — included in the ART plan at ₹50,000/year.
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